Onboarding Software

    What is Onboarding Software?

    Onboarding software is a technology solution that is typically integrated with recruitment management software to help streamline and automate the onboarding process for new hires. It can become a central place for managing various onboarding tasks, activities, and documents, so that hiring managers can stay on top of the onboarding process.

    Key features of employee onboarding software

    An efficient onboarding process can be hard to create from scratch, especially if there are multiple new hires starting at once. Onboarding software is exceptionally useful for helping your new hires become productive and engaged and crucially streamlines the employee onboarding process. There are core features of employee onboarding software that makes this process more efficient and useful:

    Electronic Forms and Documents:

    Onboarding solutions allow new employees to complete the onboarding paperwork digitally and eliminates the need for manual effort. It can improve the candidate experience as it reduces the administrative burden and allows employees to keep a copy of their start paperwork to refer to at a later date. Onboarding software also helps to ensure legal compliance, which is key for companies as they onboard new employees.

    Employee Information Management:

    An employee onboarding tool acts almost as a recruitment management system in that it can serve as a central place for employee records and it allows HR professionals to easily update and access those records throughout the onboarding process and after.

    Training and Development:

    Onboarding software can also serve as place to track and complete employee training and development. Some employee onboarding systems can also monitor and execute any ongoing HR processes that may be required for new employees.

    Compliance and Policy Acknowledgment:

    An onboarding system can also help HR departments simplify and keep on top of regulatory requirements and compliance policies by providing automated workflows to require digital signatures to acknowledge the receipt and understanding of important documents, such as employee handbooks, safety processes, and nondisclosure agreements.

    Integration with HR Systems

    Some onboarding software can also provide integration with a recruiting management system and applicant tracking systems to allow for seamless data transfer throughout the recruitment process. Integrating onboarding solutions with recruitment management systems means that an HR team can follow potential candidates from the interview process through to their first day. This provides a new hire with timely communication and helps to make new hires engaged in their new position and improves the onboarding experience.

    All of this together creates a better onboarding program for new hires and being able to track this in onboarding software means that a HR team can gain valuable insights on how to improve hire retention and provide a positive candidate experience. A good onboarding software helps with employee retention, establish connections between new team members, and helps new employees align with the company’s goals.